HYBRID & VIRTUAL EVENTS PRODUCTION SERVICES
Our experience and expertise will make you stand-out from the crowd
EVERYTHING TO MAKE
YOUR EVENT A SUCCESS
Stream the right
away
We usually stream on the client’s account but use our streaming laptop to deliver the main stream. On top of that that there might be presentation contents and also camera feeds. All these get routed via our video switcher, which forms the control desk. We can also do picture in picture, which can be very useful
Keeping it
stable
Often the biggest issue with streaming is the need for a stable internet. We always ask the venue if they’ve stable source and while that is not necessarily a guarantee, an internet break is now quite unusual.
Extensive event
services
We can manage and support every part of an event, from audio visual hire, lighting hire, staging & set hire, LED videowall hire, content creation, interpretation to event production and logistics management.
Expert
advice
We provide expert audio visual hire advice as this is crucial for ensuring your event's success. Our experienced AV hire team can guide you in selecting the right equipment tailored to your specific event needs. Their knowledge will help optimise your budget and avoiding any unnecessary expenses.
Fully tested audio visual
hire equipment
When hiring audio visual equipment from us, you are assured that it will have been thoroughly tested prior to dispatch from our Central London based warehouse.
Logistics
management
We manage the logistics from start to finish, bringing the equipment to your venue, setting it up professionally, operating during your event if requested and collecting it afterwards. This lets you focus on your event, knowing everything is expertly handled.
Blending the stage
and the Stream
Since Covid, “in real life” has become a common way to describe anything that isn’t online. But hybrid events show that you don’t have to choose one or the other. With the right setup, you can bring in speakers from different time zones, stream live to remote audiences, and still keep the energy of being together in the same room. It adds flexibility without losing the human connection.
HYBRID AND VIRTUAL
EVENTS
Virtual events
A growing number of national and global events are embracing virtual formats, driven not only by the advantages of logistics, finances, and the environment but also by the multitude of innovative avenues through which participants can interact and immerse themselves in meaningful engagement.
At EMS Events, we offer comprehensive management services to ensure your virtual event’s success. Our team expertly guides you through the process, from selecting the ideal platform that best suits your needs to flawlessly delivering your content. We provide dedicated technical support, ensuring that every aspect of your event runs smoothly and efficiently.
Hybrid events
In this evolving era of hybrid experiences, clients frequently seek a partner capable of seamlessly bridging the gap between the virtual and the live environment.
Our team will collaborate closely with you to provide you with a comprehensive 360° experience for your upcoming hybrid conference, AGM, fundraiser, seminar, trade show, product launch or award ceremony.
Call us on 0207 820 9000 or email us to discuss your event requirements with a member of our team. We would love to hear from you.
OUR
CLIENTS
OUR
EVENTS
Bringing hybrid experience to life
This hybrid setup transformed a traditional conference space. Multiple LED screens, live camera feeds, and a dedicated control desk came together to seamlessly link in room speakers with remote audiences.
ABOUT
US
CENTRAL
LONDON
LOCATION
Operating from a 18,000 square foot warehouse close to Tower Bridge, our prime Central London location can make a major difference to the success of your event.
If the unexpected happens and a new piece of equipment is urgently needed, our team can arrive on the location quickly to swap equipment and rectify any issues. Our location also means last-minute and urgent orders can be accommodated.
OUR
INSIGHTS
GET IN
TOUCH
FREQUENTLY
ASKED QUESTIONS
What are hybrid/virtual event production services?
Hybrid and virtual events production is the planning, technical delivery and management of events that combine in-room audiences with online viewers or run fully online, using professional audio, video, streaming and interaction tools. At EMS Events, we provide end-to-end hybrid and virtual event production, including platform selection, AV, streaming, content delivery and technical support for conferences, AGMs, fundraisers, seminars and product launches.
Do hybrid events require more planning?
Yes, hybrid events require significantly more planning because you’re essentially managing two distinct events (in-person and virtual) simultaneously, demanding coordination for technology, content, engagement, and logistics to ensure a seamless, equitable experience for both audiences. We handle the tech so you can focus on content.
How can I keep remote audiences engaged?
To keep remote audiences engaged, make it interactive by using polls, Q&A, breakout rooms, and gamification; maintain a strong camera presence with eye contact and dynamic body language; structure content with storytelling and clear takeaways; and use tech tools like social walls, alerts, and high-quality visuals to guide and involve participants actively.
What’s the difference between a hybrid and a virtual event?
The main difference is that a virtual event is 100% online, delivered through web conferencing, while a hybrid event blends in-person attendance with a virtual component, offering both physical and digital participation for a wider reach and flexibility.
What extra kit is needed for a hybrid event?
A successful hybrid event requires specialized kit to bridge the experience between the physical venue and remote participants, running two events simultaneously. Key extra kit needed includes professional audio-visual (AV) equipment, cameras, streaming encoders, extra laptops, a robust internet connection, and a dedicated hybrid event platform. We design a setup that fits your venue and goals.
Can remote speakers join a live stage?
Yes, remote speakers can join a live physical stage using various technologies designed for hybrid events. We can bring remote presenters onto the main screen, manage their audio and fold them into the same show flow as in-room speakers.
Can you advise on time zones for global audiences?
Yes, to effectively manage time zones for a global audience, the key is to centralize using universal time standards (UTC) and use digital tools for automatic conversion. We also help you choose live times, replay options and on-demand access for mindful of cultural working hours and fair scheduling.